Q1: In the receiving process, when staff receive the purchases from vendors, som

Question

Q1: In the receiving process, when staff receive the purchases from vendors, some items/merchandise are identified as missing according to his/her receiving report, what kind of control can the company have in place during the receiving process? A. Have staff check the packages and inform the supervisor about the variance. B. Have staff contact the vendor immediately regarding the shortage amount. C. Have staff check the storage to see if the items were misplaced. D. Have staff fill out the receiving form when checking the packages, verify information between the purchase order and vendors' invoices and initialed on the receiving report.

Explanation / Answer

Answer: Option D. Have staff fill out the receiving form when checking the packages, verify information between the purchase order and the vendors’ invoices and initialled on the receiving report.

Explanation: When receiving merchandise from vendors, the quantity received must be physically checked and counted or weighed and the same matched with the quantity stated in the vendor’s invoice and delivery documents as well as the purchase order raised on the vendor. The same must then be entered in the receiving report and the report must be initialled. Any shortages must be immediately taken up with vendor.

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