Your supervisor has placed you in charge of hiring a new, full-time administrati

Question

Your supervisor has placed you in charge of hiring a new, full-time administrative assistant for your department. Prepare an advertisement for that position that complies with federal law. This advertisement must be detailed. The minimum length of your job description must be 300 words (approximately three-fourths of a page). You can make up the job details but must include the following: A job description A description of the job duties A description of the minimum qualifications Prepare 10 illegal questions that must not be asked. For each question, be sure to justify your reasoning. Prepare 10 legal questions that may be asked during the interview. For each question, be sure to justify each question.

Explanation / Answer

Ans: Administrative Assistant

Job Description:
Greetings.

Hello everyone, this is to inform you that we have a job opportunity of Administrative Assistant profile. We are looking for an experienced individual to provide administrative support. Please find the below details. If you are confident, please revert back and send your resumes.

Job Responsibilities:
1. You need to have some strong communicative skills both in written as well as in verbal.
2. Need to have an ability to solve some complex issues in effective manner.
3. Having some knowledge on hardware and software solutions and setting up user accounts for new employees.
4. Sending some letters, memos and email announcements for events taking place within the company.
5. Properly maintaining office supplies for departments.
6. You need to work professionally with other executive admins to help facilitate timely and accurate planning.

Minimum Qualifications:
(1) You should have at least 2+ years of administrative experience or equivalent education and experience.
(2) Bachelor degree certificate along with percentage
(3) Having strong problem-solving skills
(4) Need to have some experience with online tools like Word, PowerPoint, and Excel
(5) Understanding department goals and priorities
Important criteria: Prior notice should be given in case if you want to leave the company before 2 months.

Here are 10 Legal Questions with answers during the interview as follows:
1) Why did you leave your last administrative assistant position? And Tell us about your work experience?
Ans: I really liked the company what I have worked for. Unfortunately, I didn’t find a greater scope to learn new things and to improve my skills.
While coming to my job experience, I worked as a general administrative assistant which supports in documenting, mailing, scanning etc. Answering calls from customers etc.

2) What comes to your mind when you think of our company? Why do you want to work here?

Ans: While reviewing about the company profile, it looks as similar to my work profile and I liked the vision and values of the company. So, I thought I will have a greater scope to work and I can add a value to the company.

3) How important is communication in the work place?
Ans: Maintain communication in work place is very important which leads to company’s performance.

4) As an Administrative assistant, are you comfortable in handling multiple job responsibilities at once?

Ans: Since I have a prior work experience as an administrative assistant, I can handle multiple job responsibilities, in prioritization of work and maintaining time management.

5) What type of software tools you use?
Ans: I know in using some basic software like ms-office etc in creating word documents, spread sheets etc. Also, have basic knowledge on photo-shop.

6) How you deal with the people you didn’t get along with?
Ans: I will focus on business needs in the office rather than the personal conflicts.

7) How do you consider yourself a single or else a multi tasker?
Ans: Iam a Multi-tasker for sure. As I will do several things at once.

8) What makes you happy as an Administrative Assistant?
Ans: The happiness of being an administrative assistant is to enjoy the work what ever iam doing and that helps in achieving the goals of a company.

9) How do you handle stress and pressure in office?
Ans: To be honest, iam happy and used to take both stress and pressure in any situation as it is. The only thing is you need to be focused on the work you do.

10) Which part of your job as an administrative assistant you feel difficult?
Ans: There is no difficulty in the job as long as you enjoy the work that you do.

Here are 10 illegal Questions as follows:

1) As you left your previous organization, what is the guarantee you won’t leave this?

Ans: when he is left the previous one for his own terms, any employer will get a question even he may leave this if he got better offer.

2) If you are short-tempered, how will you analyse the problem?

Ans: It is difficult to analyse the scenarios when you are frustrated.

3) If there is any difficult part at work how you will handle?

Ans: It shows the patience of the individual.

4) If you are a multi tasker, how many tasks you can handle?

Ans: everyone thinks they are multi taskers but only few can demonstrate it well, it depends on situations

5) Will you take holidays for religious holidays ?

Ans: Religious discrimination is not there in any company. So, the question should not be asked on religious belief.

6) What kind of ethical values are adopted by you at your work place?

Ans: be kind with everyone, because everyone is fighting a different battle.

7) How you deal with people who has attitude problems?

Ans: mostly preferable to have conversation with such kind of people is when I have work if not they are not very friendly to indulge with.

8) Why administrative assistant, is important in organisation?

Ans: important to simplify the work and frame it is easy for everyone in organisation.

9) What is your nationality?
Ans: Employers cannot base hiring on nationality.

10) Are you interested in learning about new tools, if yes why?

Ans: learning always helps an individual to grow so my answer for learning will always be yes.

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