Assignment part two is write a persuasive e-mail. You are the East Coast manager

Question

Assignment part two   is write a persuasive e-mail. You are the East Coast manager of a Fortune 500 company. The company CEO just informed you that your branch consistently has a 300% higher shipping costs overruns. Write an email to all employees persuading them to reduce overnight or second day mail shipments. Your Federal Express and other shipping bills are excessive. Your staff is overusing these expensive shipping options. Employees need to send more faxes and emails. Sending a zipped file as an email attachment is easy and cost effective. A fax is about 35 cents compared to $15 to $20 for Fed Ex. overnight. All departments must plan ahead, and allow time for snail mail, UPS or Fed Ex ground, which is 3-5 days for delivery, or find out the recipient's Fed Ex number and charge them for delivery. These overnight shipping are not a responsible use of money. Shipping costs must be cut by 50% in the next two months or the CEO threatens severe restrictions.

Write a clear, concise email to all employees. Use only the essential information

Explanation / Answer

To All Employees (East Coast branch)

I would like to touch upon an important concern regarding overuse of overnight and second-day mail shipment services at our branch. This is very critical since we are consistently having 300% higher shipping costs. Going through the data, I have considered several possible options to address this issue. I believe switching to one of these suitable options will improve efficiency and meet our targets.

Please consider the following cost effective options:

You can make a difference and we can easily lower our shipping costs by 50% within the next 2 months as mandated by CEO. I strongly recommend to take few minutes from your work today and give thought on these options in your work and get the process started.

Also, please share other suggestions to reduce shipping costs and any questions. As always your contributions are greatly appreciated.

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