You are reviewing a flowchart that was prepared by a staff person who is under y

Question

You are reviewing a flowchart that was prepared by a staff person who is under your supervision.

The flowchart on the next page contains several errors [incorrect/omitted symbols, typos, incorrect flow lines].

These are errors in the preparation of the flowchart. Do not be concerned with weaknesses in the system, which is a different issue.

REQUIRED:

FLOWCHARTING ERRORS [IDENTIFTY & DESCRIBE FOUR]:

1         

2         

3

4

Pending Customers Purchase Order Receipt of Merchand Sales Order 3 Prepare Sales Sales Order 2 Credit Bill of Lading To Sales Order Sales Order Release Goods Shipping Bill of Lading by 3 Approved Sales Order Ship to Customer

Explanation / Answer

FLOWCHARTING ERRORS

1. Sales order boxes containing the number (1, 2, 3, 4, 5, and 6) and other similar to boxes with numbering more than one are required to change in formulation of the box.

Reason: the entire box name highlighting the numbering of (1, 2, 3, 4, 5, and 6), all text like “Sales order” are required to be visible in each box i.e. all numbering labels from 1 to 6 are required to be written and made visible in flowchart, maybe it contains the same items or different.

2.

Besides each down-pointing triangle symbol on flowchart is not labeled properly. The labeled “box” lines are opened.

Reason: The lines are not complete as in the box it is written “Filed by order number”, the box lines are required to be completed so to avoid any misunderstanding of the flowchart.

3.

In the flowchart, some interconnecting lines are required to be correctly joined.

Like: “Approve credit” to “Approve sales order”

Reason: Disjoining of lines may lead to creating confusion in the understanding of the flowchart; all lines are required correctly stretched so that it defines the exact nature of flowchart.

4.

Change is required in the box as it posses typing (typos) error. The box contains “Approve Credit” which should be “Approved Credits”.

Reason: The Approved Credits are only taken to sales order i.e. the credits which are only approved from the customers and that are finally going to the sales order, and from many customers, these credits are generated so it will be “Credits”

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