Review the following scenarios, and then write a paragraph for each one describi

Question

Review the following scenarios, and then write a paragraph for each one describing which media you think would be most appropriate to use and why. You should also explain how you would approach the topic.

-Many of the technical staff on the project comes in from 9:30 to 10:00 a.m. while the business users always come in before 9:00 a.m. The business users have been making comments. The project manager wants to have the technical people come in by 9:00, although many of them leave late.

-You need to make a general announcement regarding the direction of your project to a large group of people and want to make sure they get the information.

-You have received an email from one of the executive sponsors indicating that they are very upset to find out that the project you are working on is behind schedule. He wants to know why you have not communicated this to him earlier. As the project manager you have been providing regular status reports that provide this information, and he is on the distribution list.

-One of the critical forms of communication on a project is providing regular status reports. Status reports are often difficult to communicate because some people like to have all the details while some prefer just the high level information. As a project manager, explain the type of communication you would use to provide status information to the project team members, the project sponsor, and the project stakeholders. Would it be the same or different?

Explanation / Answer

1. Use biometric punching and start having stand up meeting at 9:00 then, technical staff will start coming on time. However, for people who are leaving late, should drop on email (same day) that they will be coming late

2. Send that notification on email to the project group, or call a meeting of the people required and make the announcement.

3. Reply on email, and content should include justification for the delay (If needed include key technical issues) and also add reference to the status email where you have already notified this to client

4. I would prefer a project management tool, which will hold the tasks and description of it.

It contains details and summary of the tasks performed and stakeholder, managers, and team members can access the same, this increases transparency and people can easily communicate on the selected topic

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