The Business Club at Elk College Our VP of Marketing just learned the Business C

Question

The Business Club at Elk College

Our VP of Marketing just learned the Business Club at Elk College (BCEB) is hosting the State Conference of Business Clubs on April 9 – 11, 2018 at the Central Downtown Campus in Dallas, Texas. Jack Morton director of the club has requested an Information System to register, monitor and house participants for the conference. BCEB has requested through the Director of Computer Systems Support that (You), one of our Marketing officers, investigate and recommend an Information Systems for these tasks.

Background Information

The BCEB is the local chapter affiliated with the state organization which will Conduct and coordinate the conference. The primary need will be to register the estimated 250 students from 14 schools which are part of this Business Clubs organization. The students will be participating in one of four areas; interviewing skills, business presentations, financial planning or research, and development. Some of the schools have requested the registration can be handled online to eliminate tracking forms. Each school will have a faculty representative who will be responsible for their students.

The Old Downtown Inn will be the base hotel for the faculty and students while in Dallas. Manager, Jill Thomas, has worked with the school previously on other conferences. Jill calls and sends emails that she prefers handling the room reservations in a paperless manner.

As host of the conference Jack Morton will need to be able to locate any student or faculty representatives at any time while in session between 8am and 6pm, during all 3 days. The registration system will also be used to schedule students into their events and also any special trips during the conference.

Your proposal (Student Summary Report) should contain your analysis information and details of a typical preliminary investigation, including your SWOT analysis, Internal / External analysis, data, charts, recommendations, and thoughts on the following:

1) What type of hardware and software platform would be needed to support this computer based system.

2) Based on the scope described in this Case studies background information, will this development need any outside contractors or help desk support?

3) Consider the use of online systems for the project.

4) What is the feasibility of completing and testing the system in the time frame between now (our case study timeline date) and April 2, one week prior to the conference?

5) For your proposal use the System Requirements Document section format and other document templates provided within your on-line course resources

The Preliminary Investigation and Report.

Step 1 - Understanding the problem or opportunity, evidence must be presented to support this.

Step 2 - Define the project scope and constraints, evidence must be presented to support this.

Step 3 - Perform fact-finding, including SWOT analysis and Internal/external analysis. Must included data gathering, draft of the student registration form, overview of a SWOT analysis, and details of the Elk College events. More data gathering and analysis.

     * Analyze Organization charts

     * Review current documentation

     * Observe operations

     * Conduct a use survey

Step 4 - Study usability, cost, benefit, and schedule data, must present evidence to support this.

Step 5 - Evaluate feasibility. must present evidence about the following feasibilities.

     * Operational

     * Technical

     * Economic

Step 6 - Present recommendations to management.

Explanation / Answer

Answer:-

Excel Utlities and Tools

Online Database Management System (MySQL, Oracle 11g)

BarCode Reader and Generator API for scanning and detecting student ID from Database.

Adobe PDF:-

This file contain huge data with less memory space

For creating reports that needs to be sent over mail to higher authorities

Microsoft PowerPoint - For demoing the slides during an ongoing conference.

BlueTooth Drivers: –

For connecting the Bluettoth Speakers with laptop

Based on the scope described in this Case studies background information, will this development need any outside contractors or help desk support? - Yes the development will need outside contractors as we are using a Third party tool.

we might need to reach out to them in case of DB Failures or issues or insufficient grant or privelege related issues.

Consider the use of online systems for the project.

For making the work speed without any middle persons and make direct contact through the online with the person we required

Paperless tracking without the much required manual and mundane paperwork.

Easy Data Consolidation using Database Schema(needs to be designed carefully)

Oracle Reports which can generate multiple reports based on the existing data in no time

Online Hotel Booking which reduces paperwork and manual procedures.

It contains Dongle/Data Access Device, Bluettoth Speakers, PenDrive/Disk Storage Devices, Barcode scanner.

Explaination:-

Dongle/Data Access Device :-

For high speed internet connectivity in case of network issues and for registrations, online booking, online registration purpose, setting up of seminars and events for the day , answering any student related queries, etc.

Bluettoth Speakers:-

To facilitate the coordinator and the VP while they address a huge group of students during a seminar.

disadvantage

it might become difficult to hear.

PenDrive/Disk Storage Devices:-

The main function of this device is to store data in it.

For storing any student related data, generating reports and dashboards which needs to be sent over email, backup of hard copy of room reservations done for students, excel list containg the list of students attending the conference.

Barcode scanner:-

The barcode contain data in it.

The scanner is used to scan the data in it and display it on screen/moniter.

Each student will be tagged with an unique Barcode to identify them at a given point in time which is nothing but the Registration ID in this case.

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