The purpose of monitoring and controlling processes is for the project team to i
ID: 373237 • Letter: T
Question
The purpose of monitoring and controlling processes is for the project team to identify potential risks that require corrective action.
The Monitoring and Controlling process oversee all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on the budget so that the project proceeds with minimal risk. This process involves comparing actual performance with planned performance and taking corrective action to yield the desired outcome when significant differences exist. Monitoring and Controlling process is continuously performed throughout the life of the project
Monitoring and Controlling Project Work involves tracking the actual project performance with the planned project management activities. It can mainly be looked as a Control function that takes place at all stages of a project i.e. from Initiation through Closing. For small projects, monitoring and control project work is comparatively an easy task. However, as you are aware, Project Management is more stringently required for large projects where the project manager requires a formal effort to monitor and control how the processes are going. He or she will not be personally involved in performing project work in large projects.
Please note the confusing terms. In the exam, Monitoring and Controlling Project Work may just be referring to the integration process and may NOT be talking about the entire monitoring and controlling process group.
Some of the outputs of Monitor and Control Project Work include:
Change Requests (including CAPA and defect repairs, CAPA – Correct and Preventive Actions)
Updates to project management plan
Updates to project documents
This process of monitoring and controlling project work is extremely important as it can happen that you are able to complete the project on-time, however, have not been able to meet the desired quality levels. Similarly, your project has increased scope, however, have exceeded limits of time and cost. The project manager must balance the requirements of different knowledge areas to control the project through Monitor and Control project work. Project Managers create performance measures or use existing organizational performance measures to identify project performance at regular intervals during the course of the project. Monitoring and Controlling project work involve monitoring any other performance measure that the project manager has created or used for this project.
The Monitoring and Controlling process oversee all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on the budget so that the project proceeds with minimal risk. This process involves comparing actual performance with planned performance and taking corrective action to yield the desired outcome when significant differences exist. Monitoring and Controlling process is continuously performed throughout the life of the project
Explanation / Answer
What is the main purpose of monitoring and controlling a project?
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