Last week, your manager (or supervisor) asked you to write a recommendation repo

Question

Last week, your manager (or supervisor) asked you to write a recommendation report for her. She wanted it by the end of this week, but you have yet to start it because you are waiting for information on marketing. You heard from Tammy Smith in marketing today, and she said she could have the figures to you by the end of this week. You know you will need at least three more days to report once you get the information from marketing. Compose a message to your manager, requesting an extension until Wednesday of next week. Be sure to use the ACE process.

Explanation / Answer

ACE process stands for Analyzing, Composing, Evaluating.

Analyzing the recipient of the communication, determining the purpose, assessing the content for the communication, choosing the best way to communicate.

Composing: the letter/email should be composed in a manner that makes logical sense and covers all the pointers discussed in the first step, Analyzing.

Evaluating: Before hitting the send button, the letter msut be evaluated for any ommision or incorrect data. It should be evaluated for language and readability and also check if the content needed for communication is organized well.

Here is the letter:

December 5th 2017,

Dear Ma'am/ Ms. XYZ,

I am very thankful to you for trusting me with this recommendation report, however I would like to make a request for time extension to complete the same. I need some crucial information on marketing, to finsih this report.

I heard from Tammy Smith from the marketing department today and she will be able to provide me with the data needed for the report by the end of this week. I will need atleast 3 more days to finish the report once I am provided with the information. Hence, I humbly request you to grant me an extension of time until Wednesday of the next week.

Please accept my apologies for the delay caused in providing you with this recommendation report.

Thank You,

Your Sincerely

ABC

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