Business Case: Saving Money at the Office Each day, you observe numerous practic

Question

Business Case: Saving Money at the Office
Each day, you observe numerous practices in your office that are not environmentally friendly which
also cost your company money. Excessive paper and ink are wasted, for instance, on print jobs that no
one claims. Lights are left on in empty rooms/buildings and electronic equipment is left plugged in and
powered on when not in use.

Writing Task:
Choose one of these wasteful practices (or research wasteful office practices and identify one to
address) and write an unsolicited internal proposal to your supervisor (invent a company name and
supervisor name and title) which outlines your plan to reduce the amount of waste and save your
company money. Be sure to include statistics and other factual evidence that back up your claims,
both of waste and of potential for savings. You should provide citations in an endnote for any
quotes and sources used.
Remember just because you say or believe something is true, that doesn’t automatically make it true.
You must justify your statements with facts and evidence. Business readers are not that interested in
your feelings or beliefs. For example, one of the claims you might make is that green practices are good
for customer relations, but that isn’t enough by itself to convince your supervisor and her boss. You
must also make it beneficial economically, as it may involve some upfront investment by the company.
The more hard facts you can provide, the more likely you are to persuade her to adopt your plan.
As always in your formal writing assessments for this class, please do NOT include standard name, class,
date, information in the upper right hand corner. Instead, format your document exactly as you would a
internal unsolicited proposal in the workplace, with your name appearing as the author of the
document.

There are a lot of answer in Online.
Please doesn't copy from them.

As in all business writing, you do not use trite business phrases such as “it has come to my attention that,” “please
feel free to,” or “thank you for your time.” The tone of your message is positive without being insincere. Potentially
negative statements are stated in a positive way.
The information in your memo or email message is “chunked.” Your paragraphs contain eight printed lines or
fewer and your sentences contain 20 words or fewer. The length of your sentences varies; most average between
8 to 15 words for best comprehension by the reader. All sentences are complete sentences that contain a subject
and a verb; there are no sentence fragments. Phrases are correctly used in lists with accurate punctuation. In
sentences, accurate punctuation (commas and semi-colons) is used with dependent and independent clauses.
Pronoun references are clear – the reader can easily identify the noun modified. Pronouns agree in number with
their antecedents (customer/she, customers/they).
You effectively use descriptive headings to help readers find important information. Yes, you can and should do
this in a memo or email and it is very effective. Since a proposal may be longer than a typical memo, it’s vital that
you use headings to set apart different topics. Your memo does not repeat information, except when absolutely
necessary, for emphasis. Your writing is reader-centered, mostly using third-person pronouns, with a friendly but
business-like tone. (Writer-centered writing often uses “I” sentences and sounds like you are telling a personal
story.) Your punctuation and formatting are mostly correct. Plurals and possessives are indicated accurately using
apostrophes when appropriate.
(Be sure to verify that you are using the correct format for dates, times, and other numbers. See the Business
Writers Handbook for information about these formats. You may receive a lower grade with too many of these
formatting errors. A particular offender is the use of “ordinals” like “th” and “st” in writing. These are only used
when writing street names, not in dates. Although we pronounce the ordinals when we speak, we don’t use them
in writing dates. See BWH for more information.)
Most of your sentences are written in active voice, except when discussing potentially unpopular suggestions
and when de-emphasizing the doer of the action. You rarely or never use passive verb phrases (known as weak
expletives) like “it is”, “there is,” and “there was.” You also avoid using “be” or “is” except when necessary or
appropriate. Your writing is action-oriented and inspires confidence in the reader.

There is no formet, it is all of thing.

Explanation / Answer

Proposal on Cost Savings-                                                            08-Dec-2017

Created by

Austin

Subject: Saving Money and Environment             

Introduction:

One year has passed since I Joined and it pains me that I was unable to save a $100,000 which I could have saved had I written this proposal a year back.

I have been noticing that almost all of our employees drink water, coffee, tea and juice at the pantry and at the canteen at least Four to five times a day. And almost everyone uses the paper cups and plastic cups that are kept at the side.

Proposal details:

Going by the concept of averages, out of the 400 employees, who uses at least 5 cups a day , which means we are using around 2000 cups a day. Since we are using multiple quality of cups put that at a dollar a piece, including logistics and storage costs, we are incurring 2000 dollars a day and it’s a repetitive costs on all working days.

This incurs cost to the company as well as to the environment in terms of its manufacturing and its disposal. Plants and trees are cut to make it and when disposed it does not decompose easily threating our future generations.

The better option would be to provide all employees with Coffee Mugs and Juice Glass. Let them have it at their desk, use it when they need. We may need to shell out an initial amount of around 10K, but that would be recovered in a week’s time and it would be full of cost savings and capturing the opportunity costs in terms of 2000 dollars expense on a daily basis.

Possible Impacts:

I know we might have some initial hiccups like spending some money on detergents and employees reluctance to wash the cups. But if you start it as a practice then employees would definitely follow yu.

Conclusion:

We could be able to save around $1900 a day as well as save the environment. Please look into this point of view and give a thought about implementing this in our office.

Thanking You

Related Questions

Navigate

• Browse (All)
• Browse B
• Subjects

Integrity-first tutoring: explanations and feedback only — we do not complete graded work. Learn more.