Compose a project scope statement: Describe the overall scope of work required t

Question

Compose a project scope statement:

Describe the overall scope of work required to create the Final Project deliverable, a supplier product agreement between J&J and Allied Distributors.

Describe each of the five sub-deliverables (Sourcing Requirements; Sourcing Proposal; Supplier Selection Criteria; Supplier Responsibility Standards; and Supplier Performance Measurement Criteria) that must be created in order to produce the final project deliverable.

Background

Efficient and effective Supply Chain Management (SCM) is integral to business success. SCM encompasses the end-to-end business processes necessary for a company to produce goods for delivery to the end consumer. Integration between the processes and collaboration among the entities involved in the processes is critical. Although there is no single solution to implementing SCM, most companies have a strategy or approach for managing the various components of SCM.

Perhaps the most important and challenging aspect of SCM is choosing and developing working relationships with suppliers of parts and materials needed to produce a final product. Organizations must carefully choose and manage their suppliers to avoid any number of risks associated with failure to deliver by a supplier. One way to mitigate these risks is for an organization to engage and incentivize supply chain partners through Supplier Relationship Management (SRM) practices. SRM guides the expectations and relationships among the parties and provides benefits for both sides.

Today’s complex, global business environment requires more than just agreements with suppliers. The sources of parts and materials are no longer always procured locally. Supplier sourcing is more likely to be conducted globally, with the potential to impact people, communities, and cultures in ways that must be considered and addressed responsibly, legally, and ethically.

Scenario

Johnson & Johnson (J&J) is a large, multi-national company with more than 125,000 employees worldwide. In its Credo, J&J professes responsible and ethical treatment of all its stakeholders. To that end, J&J commits to the following: forming strong relationships with suppliers; including suppliers as stakeholders in innovation; supporting diversity among suppliers; and providing suppliers the opportunity to make a fair profit. In exchange, suppliers must comply with J&J’s Code of Conduct and Responsibility Standards for Suppliers.

You serve as Chief Procurement Manager for the Medical Devices Products at J&J, a position that pays $189,000 annually. You have been with the company for 11 years, and your team works closely with several functions in the organization, including Finance, Marketing, IT, and R&D. One key aspect of your job is to identify reputable supply chain partners that can move product to healthcare providers around the world. In your leadership role, you find it important to follow the J&J Credo, especially the part stating the following: “Customers’ orders must be serviced promptly and accurately. Our suppliers and distributors must have an opportunity to make a fair profit.”

Allied Distributors, Inc. (AD) has approached your office about becoming a worldwide distributor for medical devices. These products are delivered to healthcare professionals in fields like orthopedics, neurology, cardiology, minimally invasive surgery, wound management, and women’s health. The timing of this proposal is right because the J&J leadership team has implemented a strategic plan to improve patient outcomes and expand market share by introducing innovative products. Your job is to engage the procurement process to introduce a new supplier for medical devices.

Introducing a new supplier into the supply chain at J&J requires a good understanding of its supply chain practices and approach to SRM. The resources below provide more detail information in these areas.

J&J Homepage

https://www.jnj.com/

J&J Product Information – Medical Devices

https://www.jnj.com/healthcare-products/medical-devices

J&J Credo

https://www.jnj.com/about-jnj/jnj-credo

J&J Code of Conduct

https://jnj.brightspotcdn.com/33/7c/6d77ff4b4adb8644d10f298d819e/code-of-conduct.pdf

J&J Responsibility Standards for Suppliers

https://www.jnj.com/about-jnj/company-statements/responsibility-standards-for-suppliers

J&J 2015 Citizenship & Sustainability Report

https://jnj.brightspotcdn.com/25/f7/b3172c104796b553e9ea35bac1d0/2015-jnj-citizenship-sustainability-report.pdf

Explanation / Answer

The required criteria for critical path is:

a.) the completeness of the activities planned during the plannnig phase.

b.) availability of resources to go to the next phase

c.) and the robust nature of the plans in order to go for the next phase.

2. PERT and Gantt charts are the two tools that cn be used for monitoring and controling the tasks in the plan

PERT chart: this defines and controls the main tasks that are necessary such as identifying the specific activities and their milestones,determinig a proper sequence for the activities invloved, constructing a network diagram, estimating the time taken by each activity.

Gantt charts are used to show the time taken by the project,i.e the calendar time such as providing the time in number of months ,days or weeks. And it is very much used during tracking process. It makes a list of all the activities includd in the plan,provides a graphical reperesentation of the data,organises the activities in a sequnece and then finally gives a presentation of the whole analysis.

3. Characteristics of the software used for managing the project:

a.) Scheduling is one of the main characteristics to watch out for in a ssoftware during planning phase of a project.This is also used in Gantt charts and in addition to this,activity dependancies are added to scheduling.

b.) Issue tracking helps in tracking and monitoring the issues that in the software in the form of defects.

c.) Collaboration allows stakeholders of the project to access and updatethe documents related to project whenever they feel the need to.

d.) Resource Management shows the utilization of each resource during the entire prohect.

4. a.) Project scope-It deald with getting the information required to start a project and the features the final product will have which will meet the specified requirements.

b.) Stakeholders: It is a group or an organization that is involved with the project who may or may not get affected depending on the final outcome.

c.) Budget: It is the funds involved in the project or the amount being used for the completion of a project with success. Every organization plans,after a meticulous planning and calculation,keep the aside the amount necessary for the development of the project.And some money has to be kept for backup in case some loss or a problem occurs.

d.) Categories of Risk: The different types of risks involved are-

- technology risk:Delays that occr due to defects in software and hardware or failure of proect in halfway and platform related risks.

- resource risk: outsourcing and personnel risks,managing the large number of employees ,skill risk and etc.

- scope risk: integration issues,dependancy issues,arising complexities.

- scheduling risk: error in estimation,vendor delays,natural errors,errors that occur in testing and etc.

e.) Risk Mitigation Techniques:

1. characterising the root cause of risks tha thave been come across earliera and solving them.

2. evaluation of common causes of risks and interactions.

3. coming up with alternative methods and strategies regarding the risk.

4. assessing the chosen alternatives and their implementation.

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