Implement Workplace Information System (WIS) Summer 2017 Business Technology- IT

Question

Implement Workplace Information System (WIS) Summer 2017 Business Technology- IT111 Portfolio Task III - WIS Marks: Student Name: 25 Student Id: Read the scenario below, using Microsoft Word 200Z answer the questions that follow- You have to upload your completed task to Moodle week 12. Vicky just started working as an office assistant for a large organization. She was given a workstation that has a screen, computer, keyboard, mouse, telephone and adjustable chair. Her job will include handling many files. Some documents will have to be filed daily and others weekly. She will be using the telephone frequently. Vicky's role will involve many repetitive tasks such as data entry. She will also be required to organize meetings for a number of different teams. Vicky's new office has a large paper and electric bills and her manager has asked her to think of ways to cut costs. 1. 12pts) Describe two (2) pieces of eauipment that Vicky could use so she does not get hurt while working. a) b) Describe two (2) things Vicky could do so that she does not do repetitive work for too long a) b) 2. 12 pts.] could save power 3. / pts) Give two (2) ideas how Vicky could save paper, and two (2) ideas how she c a) b) Page I of 4 11 Business Technology-Portfelio Task 3 PfY- Portfolio Task 3-July 30, 017-V1 Summer 2017

Explanation / Answer

1)

a) Computer - these use electricity and it is low voltage so we can’t hurt

b) Telephone - these also use electricity but there no cases people hurt because of telephones.

2)

a) Organize files properly - by proper organization of files we can easily locate the files

b) Maintain up to date data - by update to date maintenance we never worry during the time of report submissions.

3)

For saving paper

a) Stop printing - by this we are reducing the paper usage.

b) Maintain records in computers not in physical files

For saving power

a) Stop printer when there is no need of it

b) Stop computer when there is no need of it

4)

a) Telephone - used by appraisal matters for customer communication

b) Fax - used by appraisal matters for customer communication

5)

a) Web site for selling - by using this we never had to call customers they can browse our site whenever they need

b) Spread sheets for calculations - by using spreadsheet formals we can generate accurate results at faster rate

c) Digital files for data storage - these replace the physical file maintain ace

d) Emails for customer communication - by using these we reduce the making calls to customer to tell about our product

6)

a) sending emails - these replace faxes by sending digital copy of the same information over internet

7)

a) For website maintenance $10 around for month

b) For office software life time subscription it around $250

c) For digital record maintenance we need computer it around $500

d) For email communication it is free service provided by Google like companies.

8)

a) The information other than data is about competitor’s discounts, offers, prices etc., and these information can be obtained by seeing the competitor’s website and by visiting competitor’s stores.

9)

a) By using websites we can reach more customers

10)

a) We can perform calculations very speed using spread sheet formulas

b) We can maintain accurate information incoming and outgoing goods

c) We can generate reports using data in spreadsheet/database so that we can perform future predictions

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