GOALS: More on Bootstrap, and Practice Requirements Gathering and Analysis via S
ID: 3872305 • Letter: G
Question
GOALS: More on Bootstrap, and Practice Requirements Gathering and Analysis via Statement of Work.
QuestionsDevelop a well-written and comprehensive Statement of Work for the URP Approval Form System.
Below is the case description:
IS&T Capstone: Client Project Proposal: Fall 2017
Project Title – Undergraduate Research Program (URP) – Approval Form System
Short Description- Each semester students who are accepted into the Undergraduate Research Program must find a faculty researcher (called a Principal Investigator (PI)) to do research with. After they find a faculty member they must complete the URP Approval Form. This form contains all of the critical information needed to process the student for the term for the program.
Once the form is complete and final approval is done by the CST Dean’s office the information on the form must them be manually entered into an excel spreadsheet for analysis and reporting. The form requires sign-off approval from the Program Administrator.
What we would like the system to do is as follows:
Allow the student to complete the form online and record all of the data entered in a database for easier retrieval and history.
Allow for a small workflow process which would pass the form from Student to the Program Administrator.
Current system – None – just paper forms and an excel spreadsheet when the forms are complete and signed.
What are you doing now?
Currently – The student begins to complete the form after they have located a faculty researcher to work with. There are three sections of the form which each requires some workflow (approval process).
What parts are done manually?
The entire process is done manually right now – We have no database or web access to the information
What parts are automated?
There are no automated parts.
What current websites are related to this project?
Today none
Who would use the system?
There would be multiple types of users each with their own processes.
Administrators –They would need to do everything and see everything and override some processes.
Students - URP students are approved for each term- we would need to load a file with only the approved URP students for the term so that only those students could complete the process – this would also require a manual entry to allow the administrator to add or remove a student from the approved list for the term. Each term’s information must be maintained for historical information. Multiple terms are in process at one time. Students are completing their Fall 2017 URP assignments and are getting approval for Spring 2018 URP both during the Fall 2017 semester.
Project Outline
Please describe what you would like the new system to do.
Provide a stable database where all of the URP Approval form information is stored by TERM so that we do not need to worry about the stability of the excel spreadsheets
Allow any of the authorized users to be able to view and complete the information.
Be able to track the status of all of the forms and what status they are in - for example
Forms completed by students
Forms completed awaiting CST Dean’s office approval
With the use of Web services we would like to know the current information about the student such as:
college
major
graduation date
current GPA if possible
email address
We would like to be able to add comments to each section of the form which is not available today
We would like to be able to reject the application if needed and notify the student that they have been rejected and why.
We would like to be able to query any term and see all faculty who participated or all students who participated or status of all forms
We would like to be able to get all information on a single student or a single faculty member across multiple terms
We would like to be able to download all information as selected by the users.
What are the required features that you want?
Database to store the information
Query access to allow easy searches
Upload of valid URP approved students per term
Download to be able to analyze data
Ability to modify the data online
What is the problem or critical issue which the project would solve?
Stable, online access to data
Easier access to data by those that need to access it
Include any relevant artifacts (documents that are used as part of this process).
URP Approval Form
Link to program information on CST Web Site
http://cst.temple.edu/research/undergraduate-research
Are there any risks or areas to be aware of or concerned with?
Access to student information
Optional Features:
Please list any additional items on your wish list for this system.
None at the present time – I am sure some will develop!
Expected Results of the Project
Please list anything relevant to help the project team.
Much happier URP students
Below is the URP form template :
Thank you!
Faculty Sponsor Information Name Department/School Project Title email Phone Number Student Information Name 9-digit TUID Have vou participated in URP in the past? Yes No Research Course Information You must register for the research course prior to submitting form Dept # Signature Date CST Major Phone Number If Yes what semester Course # Section # CRN Credits hours CST Dean's Office Approval This section will be completed By the Dean's office Approver Name Signature Date Received Academic status:_ Registration Number of Previous URP Semesters:Explanation / Answer
Client Project Proposal: URP Approval Form
Statement of Work
for URP form
Approval 2017
08-Sep-17
Background
Short Description- Each semester students who are accepted into the Undergraduate Research Program must find a faculty researcher (called a Principal Investigator (PI)) to do research with. After they find a faculty member they must complete the URP Approval Form. This form contains all of the critical information needed to process the student for the term for the program.
Once the form is complete and final approval is done by the CST Dean’s office the information on the form must them be manually entered into an excel spreadsheet for SERVICES analysis and reporting. The form requires sign-off approval from the Program Administrator.
I. SCOPE of
II. SCHEDULE & STAFFING
As per the current contract we will work with estimated resources.
III. COMPANY RESPONSIBILITIES, DEPENDENCIES & KEY ASSUMPTIONS
No changes to this section.
IV. DELIVERABLES
APPROACH AND METHODOLOGY
V. PRICE
Following are the details on amount required for this amendment
Role
Location
Hourly Rate (USD)
No. of Months
No. of Resources
Cost (USD)
Total
The total cost (USD) =
Assumptions
Date: ___________________________ Date: __________________________
DELIVERABLES
Risks
1. Access to student information
Reporting and Communication
Name
Location/Office
Phone #
YYY
College
Ff@f.com
999-----
TTT
Devlopment office
ii@ff.com
900---
Client Project Proposal: URP Approval Form
Statement of Work
for URP form
Approval 2017
08-Sep-17
Background
Short Description- Each semester students who are accepted into the Undergraduate Research Program must find a faculty researcher (called a Principal Investigator (PI)) to do research with. After they find a faculty member they must complete the URP Approval Form. This form contains all of the critical information needed to process the student for the term for the program.
Once the form is complete and final approval is done by the CST Dean’s office the information on the form must them be manually entered into an excel spreadsheet for SERVICES analysis and reporting. The form requires sign-off approval from the Program Administrator.
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