This Assignment challenges you to identify the requirements for procuring the no

Question

This Assignment challenges you to identify the requirements for procuring the non-human resources for a landscape project. Then you will apply project procurement management methods to plan the procurement activities. The requirements should consider what resources to acquire, how to acquire the resources, how much of each resource is needed, and when each resource should be acquired. Examples of these requirements include those associated with needed equipment, raw materials, and consumable supplies.

In this Assignment, you are the project manager for a small landscaping business. Your company has just won a contract to landscape a new housing development of 50 homes. You are responsible for developing the procurement management plan including strategies for procuring and contracting for the non-human resources for the job.

For this Assignment, address/answer the following:

Identify and create a list of at least 10 non-human resources that must be procured for this project.

For each item on your list, recommend an approach for procuring the resources. For example, will you issue a request for bids or will you use a single source? Will you partner with a supplier? How will you handle suppliers who may also work with your competitors?

What techniques will you use to get the most value for the best price? For example, will you compare the prices of suppliers who bid on the project? Will you look at published list prices from various suppliers on the internet? Will you look at how your competitors’ prices compare?

What type of contract best suits the procurement of the resources for your landscape project? Will you issue the same contract type for all the items you need or will you determine the contract type based on the nature of the resource?

Summarize and provide a justification for your recommended strategy.

Prepare a 2- to 4-page paper (not including the title or reference page) adhering to APA guidelines for font type and size and spacing within the paper.

Explanation / Answer

Procuring the Non-human Resources for a Landscape Project

Human resources are the backbone of any system and the key enabler for all other functions to effectively perform. This is no different with the Immunization Supply Chain, more so in today's’ complex operating environment with the increasing strain caused by new vaccines and expanding immunization programmes.

In order to drive the change that is required for sustainability and continuous improvement, every immunization supply chain needs an effective leader. A dedicated and competent immunization supply chain leader with adequate numbers of skilled, accountable, motivated and empowered personnel at all levels of the health system to overcome existing and emerging immunization supply chain (ISC) challenges. Without an effective supply chain leader supported by capable and motivated staff, none of the interventions designed to strengthen the supply chain can be effective or sustainable.

But most project management discussions focus on the process and knowledge groups, which are important but insinuate the idea that a project manager and their team can do it all. That’s just not true. It’s crucial to know when you need help and then gets help.

That might sound like the start of a self-help book, but it’s not emotional but rather practical advice. Project procurement management is when you have both a process to fill the holes in your resources, and a way to manage that process with proper techniques and project management tools.

Project Procurement Management Methods :

1. Plan Procurement Management:

Procurements are first identified during the planning phase of the project. For every external contractor, there needs to be a statement of work to serve as a document outlining the work being contracted.

Prior to the contract, however, is a request for proposal in which multiple contractors get to bid on the job, and the project manager can determine from their bids who will get the contract.

These requests are well-thought-out as they work as guiding documents through the project. The more specific they are, the better. This avoids confusion later and helps develop more accurate plans.

This process is collected in the procurement management plan, which includes requirement documents, risk register, activity resource requirements, project schedule, activity cost estimates and more.

To guide these decisions there are tools and techniques, such as make-or-buy analysis, which helps to determine if the activity needs an external supplier or can be done in-house. Seeking help from experts, doing market research and meeting with stakeholders also helps guide this decision.

2.Conduct Procurements:

After finishing the paperwork of the first phase, the conduct procurement phase is when you study the bids that come back and determine which one to accept. Before deciding, however, there should be a criterion in place to decide which bid is best for the project. The agreements are then signed, and the project management plan is updated.

Decide the winner by conferencing with the bidders, having techniques for evaluating the proposals and having independent estimates to make sure the bids are within the range of normal. It doesn’t hurt to seek the advice of experts in the areas you're contracting to get their perspective.

There are also analytical techniques you can apply. Advertising is a good way to make sure you’re casting the widest net possible, so you can decide based on all potential bidders. Then there are procurement negotiations that will be needed to tweak the final contracts to meet your needs and the contractors.

3. Control Procurements:

Once the contracts are signed, the management of those contractors must be folded into the overall management responsibilities. Contractors can have a negative impact on budgets and schedules, which can lead to a project going off-track or worse.

Therefore, regular status updates are necessary to review contractor agreements, get progress updates and review work performance to make sure that the contractors are meeting the requirements outlined in their contracts. Though you hire contractors because they’re experts in what they do, you still need to monitor and track their work to make sure it’s proceeding as planned.

It’s best to contract a change control system and have regular procurement performance reviews, including inspections and audits to make sure the work is going right. Performance reporting helps keep managers informed, too. A payment system needs to be in place as well as a claims administration and a records management system.

4. Close Procurements:

Just as there is a process to start the procurement, there needs one in place to finalize it. What constitutes completed work should be detailed in the initial agreement with the contractor, so there is no confusion of either’s part as to when the work is done.

Insurance and bonding also will usually require a formal release of liability. This makes sure that there are no outstanding changes related to the value and completion date of the contract.

Procurement audits help with this process, as well as having structured procurement negotiations. A records management system will also be needed to manage all the paperwork that will be involved in this stage of the procurement process.

Non-Human Resources:

Non-Human Resources are time, money, properties, goods, services and community facilities. These are also known as material resources. These are easily identified and are essential for the achievement of most of the family goals. Material resources include everything possessed by the family and by the community to which the family belongs.

Time:

It is an important non-human resource for a family for achieving the goals. Time is such a resource which is available in equal amount to each and every member of the family. Every individual has twenty-four hours a day to complete his job. For the proper utilization of time, basic awareness along with practice is necessary. Time is the most easily perishable of all the resources.

Time and energy are closely related to each other. Using the right amount of energy and vigour to complete a task, saves time and energy for other activities in the home. One must always be conscious of time available and time needed to carry out various activities. Time is a useful resource not only for occupational activities but also for rest and leisure. Planning the wise use of time enables the homemaker to achieve more by reducing tension and worries.

Money:

Money is the most important resource for each and every family. It has the purchasing power. It can be exchanged for goods and services. As money is not available equally to all families and is limited, the homemakers must carefully manage it to achieve the goals of the families.

Properties:

Material resources of the family include immovable property like houses, shops, land etc. and movable property like money, jewellery, cars, motorbikes equipment, furniture’s and furnishings. These are the assets of the families by the use of which a family can achieve the goals.

Goods and Services:

Material goods may be durable and long lasting like air-conditioners, cars, television sets, other furniture’s or they may be consumable, an item like food, clothing, cosmetics etc. These goods are generally acquired by the family through the use of money. The quantity of goods and commodities in a family is limited by the availability of money, which is an important non-human resource.

All these goods and commodities must be utilized properly to become a resource. Services of all the members of the family are the resource of a particular family. Services are utilized for doing different household activities. For e.g. instead of keeping a servant if the family members are doing the household work by themselves the services are considered as resources.

Community Facilities:

The most important resources of the community which the family makes use of are hospitals, public libraries, schools, colleges, co-operative stores, markets, parks, water and electricity supply, playgrounds etc. Utilization of these resources often helps to provide a family with services and goods at a reasonable cost.

Some resources can be considered as being both human and non-human resources, e.g. time and energy. If these resources are utilized by the homemaker herself they are considered as a human resource. For doing household activities the housewife can utilize her own energy and time.

In other cases, if the housewife employs a maidservant for doing household activities the energy and time of others are utilized in exchange for money. This becomes the non-human resources because here labour is hired or exchanged for money. Nowadays human energy is substituted by other types of energy like electricity, gas etc.

The energy of the housewife is also being saved by the advancement of common community services such as tap water supplied in the house by the water supply system of the town, where the family is living. In the absence of a water supply system, the housewife had to fetch water from a well to be used by her family. This has resulted in a lot of conservation of energy of the housewife by community facilities.

As all the resources are limited they should be properly managed and utilized. The success of management process depends upon the recognition, allocation and use of resources. In order to do this one should have the basic knowledge of classification and characteristics of resources. Family goals guide the use of family resources.

While making use of the limited family resources the important goal of the well being of the whole family should be kept in view. Interests of all the members should be taken into consideration. By doing this the family will enjoy happiness and satisfaction as there will be a proper balance between the needs of the family and the family resources.

Factors affecting the use of Resources:

1. Education and opportunity

2. Environment

3. Knowledge and Interest

4. Ability and skill

5. Size and composition of the family

6. Age of the members of the family

7. Housewife’s ability to work

8. Income of the family

9. Family life cycle

10. Socio-economic status

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