QUESTION 5 When writing instructions, what tone should be used? Passive Imperati

Question

QUESTION 5

When writing instructions, what tone should be used?

Passive

Imperative/Active

Interrogative

Exclamatory

QUESTION 6

Warning and cautions should be included:

At the very beginning of all the instructions/steps

Immediately before the step that the warning pertains to

Immediately after the step that the warning pertains to

At the very end of all the instructions/steps

7. The use of “you” is acceptable when writing instructions.

True

False

8. How many actions should be contained in each numbered step?

1

2

3

However many are necessary.

QUESTION 9

When should photos/diagrams be used in instructions?

a. Only at the very end of the instructions

Only when listing cautions and warnings

Never

Wherever appropriate/helpful

QUESTION 10

Which of these connectives should be used in a set of instructions?

Yet, for, because, otherwise

On the other hand, because, so, secondly

Therefore, next, however, although

First, next, then, finally

a.

Passive

b.

Imperative/Active

c.

Interrogative

d.

Exclamatory

Explanation / Answer

QUESTION 5

When writing instructions, what tone should be used?

a.

Passive

b.

Imperative/Active

c.

Interrogative

d.

Exclamatory

When writing instructions, active or imperative mood should be used because it helps in keeping the sentences short, thereby avoiding any sort of confusion on the minds of the readers. Moreover, imperative tone helps in making the instructions more specific in nature too.

QUESTION 6

Warning and cautions should be included:

a.

At the very beginning of all the instructions/steps

b.

Immediately before the step that the warning pertains to

c.

Immediately after the step that the warning pertains to

d.

At the very end of all the instructions/steps

Instructions should not be made complicated for the readers. In order to ensure that the instructions are carried out well, the warnings pertaining to such instructions should be highlighted just before the step that the warning pertains to so that there is least scope of any miscommunication or misunderstanding on the part of the readers.

7. The use of “you” is acceptable when writing instructions.

True

False

In Business writing, the instructions are to be addressed directly to the readers to whom such instructions are intended to. The use of second-person makes the instructions all the more binding and hence the use of “You” is certainly acceptable when writing instructions.

8. How many actions should be contained in each numbered step?

1

2

3

However many are necessary.

Instructions are to be expressed step-by-step in a numbered manner with one action in every numbered step so that the flow of the task is not confused by adding more than one under each step (considering each action to be that of a task however, if actions re subset of the task, then for each task,as many actions as necessary, could be included as its subset for each of the numbered step for task).

a.

Passive

b.

Imperative/Active

c.

Interrogative

d.

Exclamatory

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