Using common software such as Word, Excel, and PowerPoint, users can create a mu

Question

Using common software such as Word, Excel, and PowerPoint, users can create a multitude of different types of graphs, including pie charts, line graphs, flow charts, and Gantt charts.

A. Which factors weigh into the decision to choose a particular type of graph or chart?

B. Once you choose a type, how can you ensure that it is clear, readable, and ethical?

One important part of planning a formal report is conducting research.

A. What are some strategies business writers can use to conduct quality research?

B. How else can we apply planning stage techniques and strategies to the planning of a formal report?

Explanation / Answer

A.- When include a chart in a report, it is important to be clear about what you want to show with, how many variables are involved, whether they are related to each other, if the variables are qualitative or quantitative, among others. That is, if you want to compare, describe, summarize, show a trend or rather a proportion, this influences the choice of graph. Here are some general guidelines:

B.- To know if the graphic would be clear, readable, and ethical you need to ask it if shows all information that you wanted to transmit.

A.- There are a number of techniques that are often used to conduct research with rigorous standards, to bring forth some ideas, such as: 1. Brainstorming (all the questions you can think of that relate to the topic), Tree Diagram (to consider the subject is the trunk and add as many large and small branches as you can to represent the different aspects of the subject), 3. Journalist’s Approach (asking aorselves Who? What? When? Where? Why?) and 4. The 3C Approach (Components, Change and Context).

However, researchers will say to you that the most important in investigation are sources, in this case is crucial to consult reliable sources, to verify information from second hands. Furthermore, no to settle domestic sources, especially if this is a problem or issue of concern to the organization long ago, to be the case, domestic sources will not count more than what you have already said, you will need to look at other side, otherwise essentially it is wasted valuable time.

Maybe a thing too obvious but sometimes underestimate, it is the importance of limiting the subject to the central issue of your concern. It is better to limit the topic than a broad many things superficially.

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