Purpose While technology is enabling faster methods of exchanging information, t

Question

Purpose         

While technology is enabling faster methods of exchanging information, the business letter remains the foundation of all business communication. Professionals are expected to understand and apply the standard business letter format in their written correspondence with internal and external audiences. Letters inform, persuade, or promote good will.  

Your Task:       

You are the director of a nonprofit organization. One of your largest donors wants donate the funds to remodel your building to give it an updated look. While you deeply appreciate the offer, the organization needs to resurface the parking lot. As a result of new building codes and required upgrades, the cost will be $400,000. Write a letter thanking George Glass for his commitment to ABC Charities. Then, ask him to consider funding the parking lot resurfacing instead of the remodeling of the building.

Preparation          

Read and use the following chapters in the BCom text:

Ch. 6 – Delivering Good- and Neutral-News Messages

Ch. 7 – Delivering Bad-News Messages

Criteria for Evaluation         

Responsive to the audience’s subject knowledge, attitudes, interests and values, as well as the purpose and occasion.

Employs format specifications detailed in the “Your Task” section of this assignment description.

Incorporates effective language for the audience, purpose and situation.

Utilizes the appropriate organizational pattern for the message’s purpose.

Reflects professional communication standards including tone, grammar and overall writing standards.

Explanation / Answer

To:

Mr. George Glass

Address

City

Dated: July 25, 2018

Sub: Thank you for your support to ABC charities

Dear Mr. Glass:

Warm Greeting to you on behalf of ABC charities!

We will like to convey our gratitude and heartfelt thanks for supporting our organization with regular donation and support. Its people like you who help us achieve our goals and objectives. We are very happy to receive your offer for upgrading and renovating the existing building. You offer is highly appreciated.

I would like to highlight our current critical requirement is to resurface the parking lot which is showing extreme signs of degeneration and wear and tear. The newer building codes and upgrading will require a fund of at least $ 400,000. I would request you support us with our current urgent requirement of resurfacing the parking lot.

I hope you will support our cause and will contribute as always generously to make our organization stronger.

We look forward to your positive response.

Thanking you,

Yours gratefully

Mr. X

Director

ABC Charities

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