Event Planning & Management 1. What is a production binder and how is it useful

Question

Event Planning & Management

1. What is a production binder and how is it useful for a planner? What are the minimum components of a production binder?

2. Why is it important to attend the event that you are planning? What are some reasons why a planner would not attend an event? What are four potential negative outcomes of not attending an event?

3.  Name seven evaluation methods available to conduct research on the success of a meeting. List a pro and a con for each evaluation method.

4. How does membership in professional associations assist a planner in their career development?

Explanation / Answer

Creating event and event planning binders is considered to be one the most efficient way to stay organized for planning seminars training ,sessions,conferences. Now a days many event planners are moving to more electronic and digital organization tools like special even organising tools and gadgets, the physical binders can serve as the place for the most important event and program details. By using hard copies of certain documents, notes, and other details which is well explained can be a life saver over the life of an event.

.Depending on the complexity and depth of financial aspects of your event, your binder can include several sections, including:

·        Itinerary/Agenda for the event

·        Key Contacts in the list ( any VIP’s)

·        Attendees

·        Communications

·        Contracts ( any legal agreements )

·        Banquet Event Orders

·        Entertainment ( list of activities)

·        Lodging/Rooming List

·        Arrivals/Departures

·        Gifts ( on special occasion and appreciation)

·        Budget

·        Miscellaneous

2. Why is it important to attend the event that you are planning? What are some reasons why a planner would not attend an event? What are four potential negative outcomes of not attending an event?

It is very important to attend the event that we are planning. It is mainly because of

3.  Name seven evaluation methods available to conduct research on the success of a meeting. List a pro and a con for each evaluation method

Helps to identify the budget level gap. Consequences is sometimes quality of service compensated with revenue.

4. How does membership in professional associations assist a planner in their career development?

It helps in getting more leads for conducting event. Some events from government areas might be visible only for selected co-ordinators who have membership with professional association. Benchmarking is much easier if have a team of people working on same profession. Stiff competition helps in improving quality. More business opportunities to conduct big canvass events with coalition is also possible.

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