Your company has made some big changes to the accounts payable process this year

Question

Your company has made some big changes to the accounts payable process this year and needs to update their records to document the new accounts payable process before the external auditors arrive for the annual audit. You have been asked to create documentation of the new accounts payable process using data flow diagrams. You meet with the account payable manager and take the following notes about the process: The accounts payable (AP) department receives purchase orders (PO) from the purchasing department, receiving reports from the receiving department and invoices from hundreds of vendors. An AP clerk matches the vendor invoice to the corresponding PO and receiving report and then sends them all in one electronic package to the appropriate manager within the company for approval. Once approval is received, the AP clerk prepares the disbursement check and disbursement report for AP management to sign and mail. Required 1. Draw a context diagram for the accounts payable process described above. Remember the context diagram illustrates only the inputs/outputs (also called data sources/data destinations) of a process at the highest level perspective of the process, so start with identifying these and then draw your diagram. 1) Inputs (data sources): 2) Outputs (data destinations): 3) Context Diagram

Explanation / Answer

Please find the context diagram with all the Inputs and Outputs-

Level 0 Data flow Diagram-

Input Output Purchase Requisition Request for Quotations (RFQ) Vendor Quotations Vendor Score Card (Accept/Reject quotations) Purchase Reports Purchase Order Vendor Confirmation on the PO Goods Receipt Note (GRN) Physical Inventory Receipt Vendor Invoice Vendor Payments (Cash/Bank)

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