Tourism or Hotels you are being asked to prepare a 3-5 page document describing

Question

Tourism or Hotels you are being asked to prepare a 3-5 page document describing an accounting system that is appropriate for a specific type of organization (a sector such as banking, hotel, retail, advertising, restaurant, manufacturing, etc.). The information in your paper will be based on research you conduct by reading text books, papers and websites and talking with a person that uses such a system in your chosen sector. You should primarily discuss the features needed for the sector chosen. But, you should also discuss any other important issues that you find while conducting your research. Note: The accounting systems paper can take one of two approaches. For whichever industry you chose either find a software accounting system or examine how a company in the industry does their accounting.Basically you should discuss all of the functions that the accounting supports (for instance hotel would include reservations, room rent, room service, additional fees-laundry service etc, room charges from lounge and restaurant, wages, cleaning schedule for rooms etc). It should also be able to prepare reports (specify which reports). Generally it is easier to find a software for the industry you've chosen because you can easily see all of the functions it performs. However you need to be careful about similarity since the report goes through TurnItIn. Note: I prefer to work with Hotel or Travel Agency

Explanation / Answer

Hotel industry is a service industry, providing different types of services such as boarding and lodging facilities , to the general public- by owning or renting buildings , other requisite assets as well as employing people at all levels at different to man different departments. In that sense, it is both a capital-intensiveand labor-intensive industry ,which requires quite a good outlay at the start and also towards maintenance at periodic intervals- and also many employees at all levels.

Hotels provide shelter for a short or long stay-ie. accommodation, food and beverage, room service,facilitiesfro over-night stays such as beddings,furnishings, washing clothes, service luggage- all for fixed payment terms- to cover their investment costs operating costs and to pay their empoyees.To this end, the hotels require up-to-date maintenance of records in all their departments.Hotels have various departments such as reception, rooms and the service for room occupants, catering, other services such as washing, bar, children entertainment,general up-keep including landscape.

Financial Accounting Software for Hotels involves  Visitors management, Payroll & Accounts.

At the outset, the Reception lounge is connected with the latest updates about all the departments in the hotel- so as to answer any query raised by the visitor.

Software maintained for rooms, gives the latest room occupancy and vacancy position, room tariff. Unoccupied rooms are readily and easily discernible with the help of this software.

Software intended for visitors processes all informations about visitor check-in and check-out, all facilities availed by them,their billings including their transportation .

Restaurant software maintains and prepares menu and reports for all room service and other food and beverages,the respective bills - to help in final billing to the customer.

Employee-related software helps to generate all employee related matters like their salary , deductions. attendance,absence to duty. leave availed and balance leave available to their credit, over-time worked,loans and advances to them, statutory remittances on their behalf,etc.

All-utility related software can be maintained for all room-service related materials, theri stock and future requirements, placing orders and replenishment

There can be separate software for bar items, customer-wise ,room-wise billings-to support thr reception billing at the time of the customer settlement.

Other sundry service areas like magazines, play area, exercise areas like gymnaesium ,availed selectively, can be clubbed into one software ,

So,in this way a hotel management can employ various software packages , after discussion with the industry people, of their specific requirements and suitability ,to their maximum advantage-ie. easy recording,access and future reference - by them and for filing statutory financials.

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