Explain how leveraging an IS solution can help Soliel Panel Distribution achieve

Question

Explain how leveraging an IS solution can help Soliel Panel Distribution achieve operational efficiency? Below is the case.

Soliel Panel Distribution, a solar panel company, has been in business for 25 years. For the first two decades,
they focused primarily on distributing small panels used in personal electronic devices, such as calculators and
watches. As solarpowered technology has developed more, the company is seeing unprecedented growth.
They have gone from 15 employees to well over 150 in three years. They are expanding in multiple ways and
are seeing growth in residential rooftop solar panel sales, largescale commercial applications, and product
distribution.
While this rapid growth has increased both sales and profits, it has also presented various challenges for a
company so accustomed to smallscale operations. One of the most pressing challenges is the orientation of
new employees. In the first 12 years, the organization hired one or two employees every few years. An
administrator easily handled this process, and each department handled tasks pertaining to the new hire’s
various roles. More recently, the company has experienced monthly increases in personnel of as many as 20
employees, making their current orientation process obsolete. The administrator who previously handled new
employee orientation had been trying to improve the process, but it has become clear that the company no
longer has the time or processes in place to overcome this challenge.
In addition, analysis of the solar industry competition implies that a quick growth of the employee workforce
could position Soliel Panel Distribution to improve its market share.
Over the years, Soliel Panel Distribution has grown and developed a seasoned software team as part of the IT
department. The department is confident a new software application called SolDistHR can meet their needs
while addressing concerns. While anticipating rapid growth and additional software vulnerabilities, the
company is also concerned with security and customer support.

Explanation / Answer

Below is how  leveraging an IS solution can help Soliel Panel Distribution achieve operational efficiency -

1. Implementing Information Systems help the firm in capturing huge amounts of employee information thus providing the scalability for the expansion of the firm at any pace.

2. Storing of data in e-records ensures that there is no maintenance cost associated with any manual records.

3. Validity of the information increases as the data can be retrieved and used as and when required by the firm.

4. Employees, once get trained in the Information Systems, execute the tasks faster thus reducing the overall lead time of the processes.

5. Employee orientation and training are easy to handle with set processes, training material and digitalized systems in place.

6. While storing company specific data, the system should implement strong data security measures to ensure the data is protected from improper use.

7. The systems should also have the necessary data backup methods to mitigate risks.

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