You are the human resource manager for BuildTech Sdn. Bhd. Over the past three y

Question

You are the human resource manager for BuildTech Sdn. Bhd. Over the past three years, your company has grown from a small team of 15 staff to a 60 staff team. Due to this rapid growth, it was observed that staff members no longer communicate with one another other than for work purposes. Your managing director would like to organise some activities to improve relationships among staff members.

You are required to write a proposal to the managing director
i) explaining the reasons behind this situation;
ii) describing the effects of the lack of communication and low team spirit; and
iii) providing two (2) suggestions to improve the relationships among staff members.

Proposal Format

To:

From:

Date

Subject

1. Introduction/Purpose of the proposal

2.Findings

-Reasons

-Effects

3.Recommendations (2 suggestions)

4. Conclusion

Explanation / Answer

To: Managing Director

BuildTech Sdn. Bhd.

1 Work Way,

Anytown, Anywhere

11111

From: ABC

Senior Analyst

BuildTech Sdn. Bhd.

1 Work Way,

Anytown, Anywhere

11111

1/1/2017

Dear Madam,

I work in the Product team at BuildTech Sdn. Bhd. As you might be aware, I have been with the company for the past four years.

Since our rapid growth from 15 to 60 employees, I have noticed many changes – both good and bad – in the workplace. I would like to call your attention to one of these. Recently, I have noticed that people communicate with each other only for work purposes. There is hardly any friendly banter. Hardly any personal relationships are being formed. The atmosphere has become rather cold and clinical.

I would like to say that friendly, personal relationships make for a more enjoyable workplace. Becoming friends with colleagues to form lifetime relationships should be one of the joys of coming to work. Research shows that people with friends at work are more productive in their jobs, producing better quality work. This in turn increases profit!

To foster a warmer workplace, I would suggest having some designated time in which people can get together. For example, discourage eating at one's desk so that people are encouraged to sit in the cafeteria and socialize for a while. More formal ways of doing this, e.g. regular office parties, are also one solution. Another way is to offer free cake for birthdays.

I do feel this might improve relationships between staff and lead to a happier workplace.

Thank you for considering my suggestions.

Many thanks,

ABC

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