Suppose your college or organization is considering a new project to develop an

Question

Suppose your college or organization is considering a new project to develop an information system that would allow all employees, students, and customers to access and maintain their own human resources information, such as address, marital status, and tax information. The main benefits of the system would be a reduction in human resources personnel and more accurate information. For example, if an employee, student, or customer had a new telephone number or email address, he or she would be responsible for entering the data in the new system. The new system would also allow employees to change their tax withholdings or pension plan contributions. Identify five potential risks for this new project, and be sure to list some negative and positive risks

Explanation / Answer

Positive Risk:

Any sort of information is available only on a single click via the various forms and built in software applications

Negative Risk:

Not all Stakeholders might be interested in managing their information. So, the new system might loose some potential data

Positive Risk:

People with weaker computer skills will hesitate to do this

Solution:

HR will set up a conference where the employees will taught step by step how to access and benefits of the new system

Positive Risk:

Users will feel more secure because they themselves can update their private information

Negative Risk:

When a person is allowed to provide their information it is not necessary that they provide their real information

Solution:

For this some sort of Authentication procedure should be implemented

Positive Risk:

Most of the information is always updated

Negative Risk:

One negative risk would be in people posing as others in order to obtain or alter their information either in specific cases or on much in wider scale

Solution:

One method to tackle such risk would be in establishing a method of authentication that can ensure people are who say they are

Positive Risk:

One positive risk would be that information would be the most accurate and up to date with people having control over it, yet this can be a problem if many individuals either choose or forget to maintain this information

Solution:

As a solution the company can notify the people in a rigorous effort to keep their information current and up to date along with why it is important to do so

Positive Risk:

All data for each individual in the organization would be kept in one central location and if maliciously accessed could destroy internal processes and hinder work flow

Solution:

Create several security barriers and properly encrypt data. Create secure platform for the users to access and add data

Positive Risk:

All data will be kept in one location and easily accessible by the HR staff. Data would be more updated and allow HR staff to concentrate on other areas of operation

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