Complete a Site Selection. Imagine you are planning an event and visit a locatio
ID: 370280 • Letter: C
Question
Complete a Site Selection. Imagine you are planning an event and visit a location near you that could be used to host a wedding, meeting, or other event. As a guide, the homework will be three to four pages in length and include the following 14 sections. Event Description – This is where you communicate your event details including attendance, theme, date, time, and a 2-3 sentence overview of the event.
Location
Surrounding Vicinity
Accessibility
Property Description
Property Amenities
Function Space
Catering Kitchens
Equipment
Guest Rooms
Services
Personnel
Policies
Risk Management
Explanation / Answer
Event Description - It is a marriage ceremony of two Hollywood celebrities who decided to get married in an Indian style big fat wedding. The ceremony, theme of event, food, decoration and garments, all will is inspired by Indian culture. The event is scheduled on 12th Dec. 2017, starting 15:00 hrs and ending late night.
Wedding location is at a farmhouse, at around 10 kms from the city. Though located on the outskirts of the city, the venue offers old world charm and tranquility for guests as well as all modern amenities for their comfort. The property overlooks the hills in the background and is surrounded by flower producing farms. This unique place always has a lingering aroma, that pleases the soul.
Though located in a serene setting, the place is easily accessible through road. The metro rail service is also available till midnight to the neaby Marlyn Road station, nearly quarter mile away. The farmhouse is a 50 acre property housing fruit orchards, a golf course and a bungalow which occupies a sprawling 5 acre. The mail hall which often hosts such functions, has a capacity of accomodating over a thousand persons with ease. The 30 guest rooms are fitted with all modern amenities like conditioning and heating, sauna, jacuzzi, most modern furniture, high end upholstry and theme based decoration. The property has plenty of parking space for around 500 cars, has an in house beauty parlour, a herbal spa, meditation house, and they can also arrange for a doctor if needed.
The property has two kitchens, one for regular and other for speciality food ( Indian food in this case) capable of catering for 1200 persons. The Kitchen staff is sourced from three five star hotels of the city, two of its chefs have been abroad ( in the middle east) specializing in oriental and middle eastern cuisines. The kitchens are most modren ones, comparable to any seven star hotel of the world.
The venue also has a huge dining area, looking over panaramic view, offering a unique dining experience. The place is guarded by 24x7 high tech security services, outsourced to a leading security agency, ensuring safety for the guests. The property also has pick and drop facility and an internal shuttle service for the convenience for guests. There is a trained horticulturist and an ornithologist ( Bird watching expert) for guiding and helping the guests interested in exploring the property.
The property is served by over 100 employees, 50 of them from outsourced services. They are led by a trained Estate Manager who has ample experience in luxury hospitality industry.
The estimated expenses for the entire event is around $350000. This includes the rent, service charges, cost of premises decoration an beautification, catering charges, guest services, fees of professionals rendering their services, insurance and taxes.
The venue needs to be booked in advance, being the popular one. The advance booking amount is 40% of the total cost. The rest is to be paid within three days after completion of the event. Late payment will attract a penal interest of 24%p.a. increasing 2% every month. Cancellation before 10 days will lead to a charge of 10% of booking amount, increasing 10% for each subsequent day. No refund will be granted after 48 hours before the event.
The entire risk of the event is covered by an insurance company that specializes in coverng such celebrity events. The coverage is for theft, burglary,loss or damages due to fire or acts of nature, risk of physical injury/ death to the guests and other unforeseen events.
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