Project Organizational Design Summary and WBS For this assignment, you will the
ID: 3829308 • Letter: P
Question
Project Organizational Design Summary and WBS
For this assignment, you will the evaluate different types of project management organizations, describe the role and responsibilities of a project manager, and analyze various aspects of team collaboration and stakeholder influences. Additionally, you will develop a Work Breakdown Structure (WBS).
Part 1: Project Organizational Design Summary Analysis
Develop a 4–5-page summary, including the following:
Describe the project management organizational types and which one best describes the business or IT project that you selected in Part 1 of Assignment 2.
Describe the project management performance metrics associated with your organization type.
Describe the role and responsibilities of a project manager.
Evaluate the aspects of project team dynamics, project communication techniques, and stakeholder influences.
Evaluate project management software
Explanation / Answer
THE PROJECT MANAGEMENT ORGANIZATION STRUCTURE :
1. A project organization is a structure that facilitates the coordination and implementation of project activities. Its main reason is to create an environment that fosters interactions among the team members with a minimum amount of disruptions, overlaps and conflict.
2. The important decisions of project management is the form of organizational structure that will be used for the project.
3. Each project has its unique characteristics and the design of an organizational structure should consider the organizational environment.
4. A project structure can take on various forms with each form having its own advantages and disadvantages.
5. One of the main objectives of the structure is to reduce uncertainty and confusion that typically occurs at the project initiation phase.
6. An organization chart shows where each person is placed in the project structure. An organization chart is drawn in pyramid form where individuals located closer to the top of the pyramid have more authority and responsibility than members located toward the bottom.
7. The relative locations of the individuals on the organization chart that specifies the working relationships, and the lines connecting the boxes designate formal supervision and lines of communication between the individuals.
8. The project manager must create a project structure that will meet the various project needs at different phases of the project.
9. The structure cannot be designed too rigid or too lose, since the project organization's purpose is to facilitate the interaction of people to achieve the project ultimate goals within the specified constraints of scope, schedule, budget and quality. T
10. The objective in designing a project structure is to provide a formal environment that the project manager can use to influence team members to do their best in completing their assignment and duties. The structure needs to be designed to help develop collaboration among individual team members; all in a cost effective way with a minimum of duplication of effort and overlaps.
FACTORS:
There are two design factors that significantly influence the process of developing a project management structure.
1. Specialization : affects the project structure by the degree of specialty in technical areas or development focus; projects can be highly specialized and focus on a specific area of development, or have different broad specializations in many areas of development. For large projects that have multiple specializations or technical areas, each area may have a different need; from differences in goals, approaches and methodologies, all of which influence the way the project will implement its activities.
2. Coordination: Required to bring unity to the various elements that make up a project. The project work is organized around a work breakdown structure (WBS) that divides the overall project goals into specific activities or tasks for each project area or component; the project manager must design an organizational structure that ensure that the various components are integrated so that their efforts contribute to the overall project goal.
Responsibilities of a Project Manager:
1. The project manager has full authority over the project.
2. Team members report to one boss.
3. Lines of communication are shortened. Decisions are made quickly.
4. Team pride, motivation, and commitment are high
5. Communication between functional divisions is enhanced.
6. A project manager is held responsible for successful completion of the project.
7. Duplication of resources is minimized.
8. Team members have a functional “home” after project completion, so they are less worried about life-after-project than if they were a pure project organization.
9. Policies of the parent organization are followed.
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