Write a report of approximately 1,000 words (use word count function) with the f

Question

Write a report of approximately 1,000 words (use word count function) with the following sections

Cover Page - Should include your name, ID, course code and assignment number.

1Table of Content

2 Introduction

3 Definition

4 Design

5 Construction

6 Installation

7 Operation/maintenance

8 Conclusions and Recommendations

9 Reference – References using APA formatting

10 Appendix

INTRODUCTION (LO 2)

For this assignment, you will be assessed by the ability to select appropriate hardware and software resources according to organisational needs and expectations. You need to prepare a report based on the scenario given.

Scenario: You’ve just been hired as a PC support technician in the IT department of your school. Upgrading an existing system can be a good thing to do, but sometimes the upgrade costs more than the system’s actual worth. Also, if existing components are old, they might not be compatible with components you want to use for the upgrade.

A new staff member, Renata was recently hired as a personnel assistant in the Human Resources Department of the company. Because you are the PC support technician, she has requested you to recommend a computer she will use for her role in the employee benefits administration department.

You need to make sure that she gets all the required computer tools to be productive in her job profile.

Renata says that she will need an Office suite and that her manager gave her a choice of Microsoft Office 2016 or WordPerfect Office X8.

Because she has previous work experience with the WordPerfect word processor, which is part of WordPerfect suite, she would like to use it.

The WordPerfect suite includes most of the tools she needs, so her other software requirements are minimal.

In addition to WordPerfect Office, Renata needs the Windows operating system.

She also needs a desktop publishing because part of her role she needs to make marketing materials and other documents for the organisation.

The desktop publishing software should be an easy-to-use and less expensive alternative to the "heavyweights" with a focus on the small business market where firms do not have dedicated design professionals.

Renata really needs your help with the decisions on hardware. Renata’s manager said she has very little money left in this year’s department budget for hardware. So Renata’s manager has suggested finding a basic starter system, but one that could be upgraded next year when there will be more money available for computer equipment.

Renata wants you to recommend a hardware configuration that meets her immediate needs, is reasonably priced, and can be upgraded next year. This hardware configuration must support running the software Renata has selected. The hardware purchased by Renata must also be compatible with the department local area network (LAN), which operates on a Windows 2008 server. The network server can provide Renata with access to one of two laser printers, so the hardware system she buys need not include a printer. However, Renata wants to be able to scan documents into her system, and no scanner is available on the network.

Analyse Renata’s situation and recommend a specific hardware and software configuration that will meet her immediate needs. In addition, find equipment for sale in a local trade magazine or advertised online or in a local newspaper that you believe is the appropriate configuration for Renata. When you are finished, prepare a report of recommended list of hardware specifications (and prices, if available) that Renata could take to her manager.

You need to prepare a report based on five-phase model Systems Development Life Cycle (SDLC) type (Brandon, 2006)[1] to select appropriate hardware and software resources for the organisation.

Definition: Determine the goals, scope and requirements of the ICT solution

Design: Resolution of technical issues, selection of architecture and standards

Construction: Implementation of the design, testing and documentation of the system.

Installation: Roll-out of the services offered by the systems or vendor to the end-users, training.

Operation/maintenance: Problem solving, user support, incremental improvement through monitoring and an evaluation focusing on the use of the services by the end-users.

[1] Brandon, D. (2006) Project Management for Modern Information Systems. IRM Press/Idea Group.

proper see this than answer this report make a report .

Explanation / Answer

Report of recommended list of hardware specifications

1. Definition:
   The goal here is to suggest the cheap and best budget hardware, which support the following:
   a. The system should be upgradable i.e. it should be compatible with the components that one may need later.
   b. Supports Office suit (WordPerfect suit particularly)
   c. Supports Microsoft Office 2016.
   d. Supports Windows operating system (windows 10).
   e. Desktop publishing software.
   f. Should be compatible with LAN, which operates on Windows 2008 server.
   g. Should be able to use laser printer in the network server.
   h. Should be able to get a soft copy of documents by scanning the documents, and there is no scanner available on the network.
      
Design:
   As the system should satisfy all the above critaria.

   So, broadly we need following software/hardware
Hardware Related:
   1. Laptop/Desktop
   2. Scanner
Software Related:
   1. Windows Operating System
   2. Office Suit
   3. Desktop publishing software

Hardware Analysis in detail:
1. So, the first thing that we need to decide is whether to buy a Laptop or a desktop. Well, it may vary depending on the requirement i.e. if you want a mobile system then go for laptop else choose desktop. As, desktops are very cost-effective and easily configurable or upgradable, as per need. Also, desktops are rough and tough in use.

2. As the system should be upgradable so, it should support Windows 10. To run Windows 10 we need at least following hardware configuration:
    Processor: 1 gigahertz (GHz) or faster
    RAM: 1 gigabyte (GB) (32-bit) or 2 GB (64-bit)
    Free hard disk space: 16 GB
    Graphics card: Microsoft DirectX 9 graphics device with WDDM driver.
  
    So, assembling the whole CPU would cost around 5-6k.
   And apart from this, would need:
   a. Monitor (cost: 5-6k for 18 inches)
   b. Keyboard (cost: 300 bucks)
   c. Mouse (cost: 300 bucks)
   

3. As of today, everyone has android mobiles. So, one can use an app called "CamScanner" to scanner any document for free. Or if want to go for a real scanner then cheapest one would cost at least 1800 bucks.
  
So, the total cost of hardware can be minimized to 12,000-15,000.

Software Analysis in detail:
1. There are two choices in windows 10 operating system.
   a. Home version (Costs 4000 bucks)
   b. Professional Version i.e.pro (Costs 6000-8000 bucks)
  
But, as this is for small business, so for time being Home version would be good to go. One can choose to go with a pirated version of Windows, which would be free of cost, but wouldn't suggest going for it as it is illegal and it has a malfunctioning risk, which at times may cost small business heavily.

2. Office Suit
   Here we have two options
   a. Microsoft Office 2016 (costs 4600 bucks)
   b. Office 365 (costs 6 dollars per month i.e. about 400 Indian bucks)

I would suggest option-b as it is more reliable and less chances of loosing data. Also, it would be cheap and more affordable to start with.

3. Desktop Publishing Software
    Here we have two option available one is going with free softwares (like Scribus, Inkscape, GIMP) that are free of cost and another option is going with proprietary software like Adobe InDesign or Microsoft Publisher (costs around 16000 bucks).
   Here I would suggest going with free software if you want only basic functionality. I would suggest going for proprietary software only if you want to use advanced level functions, as they are very costly.

So, the total cost of software can be minimized to 4500 bucks.

Operation/maintenance: The only operational cost is cost of assembling the system and uploading the software, which is very simple and anyone with basic computer knowledge can do with the help of Google.

Note: There is no maintenance cost as the following system is suggested keep in mind, to minimize maintenance cost.

   So, based on the requirement the over all system would cost at least 16,000-17,000 bucks.

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