The first function of management to address for this presentation is planning. D

Question

The first function of management to address for this presentation is planning. Decision-making is an important part of the process, and there are decisions that need to be made to get the event rolling. This week you will submit the first section of your proposal in a Word document that details the following: Explain the goods/services being donated will be collected and used for the fundraiser Explain how you will utilize the location donated to you Summarizse how you are going to promote the event Describe the process you will use to collect the revenue State how you will present this process to the team of volunteers Remember to think strategically and use the resources on hand.

Explanation / Answer

To get the event rolling, there is alot of planning and rigorous efforts required to implement things. Planning is the primary function and everything takes place accordingly when planning is done.

For a successful event to take place, lot of funds are required and in order to raise such funds, either the company or a person should have brand name, goodwill in the market or they should contribute something for the social welfare.

The proposal for the event can be framed by stating some points like:-

(a) Goods/services being donated- For the social welfare, there are various goods/services which can be provided to upgrade the status of destitute and deprived people. Goods and services like basic food, clothing, money, proper facility for sanitation, shelter can prove to be helpful for the needy people. Further some camps can be organised to provide education and awareness to such people so that they can maintain their basic standard of living in the society. For providing all such services, funds can be raised from the general public and also from the State which can further be used to donate for the destitute people and to organise event.

(b) Utilizing the location- In order to utilize the location, following points can be kept in mind:- sitting arrangement for the people, proper formationof stage for anchoring, food stalls, record keeping desk wherein whosoever is contributing their names can be recorded, Health/welfare room for needy people and many more.

(c) Promoting the event- Social media is the best way to promote such events because now a days so many people are connected to facebook, twitter, instagram, watsapp and uploading about the event in such sites can prove to be a big hit. Apart from this, cold calling, putting hoardings, word of mouth, distributing pamphlets can also help in promoting the event.

If benefits are provided to the people who are participating and contributing, they can show their zeal to join such events. Benefits like recognition, promoting their image, souvenir, certificate distribution, can be used to bring enthusiasm in them which will further help in their participation and promoting the event.

(d) Process to collect the revenue- The following process can be used to collect revenue:-

(i) Application form to be provided through social sites or a hard copy of it can be provided through office.

(ii) Filling of application form by applicants

(iii) Verification code to be send to verify their identity

(iv) Collection of revenue

(iv) Receving receipt for payment

(v) Distributing pamphlets for event

(e) To the team of volunteers, they can be provided pertinent information about the purpose of such event and contribution required. Further they can be asked for step by step process to follow for the collection of revenue. Through this way, it can prove to be a big hit.

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