Directions: Review the scenario below and compose a memo in response. You are th

Question

Directions: Review the scenario below and compose a memo in response.

You are the Campus Health Coordinator for National American University’s campus health center. The normal working hours are M - F from 8am - 5pm. However, fewer students come to the campus health center over the summer, so the Campus President has decided to change the summer hours to M - F from 9 am - 3 pm. This change will be in effect from June 1st - September 1st. It’s currently May 15th. The Campus President has asked you, as Campus Health Coordinator, to write a memo to the part-time staff informing them of this change. In addition, you need to keep in mind that these employees are paid by the hour. Write a memo that explains the reasoning behind this change in hours and also addresses the concerns of the employees.

The memo must contain the following:

Memo contains proper heading format (a “To” line, a “From” line, a “Date” line, and a “Subject” line).

Memo contains a well thought-out “Subject” line that describes the memos purpose.

Memo describes a brief overview of the situation to your audience.

Memo addresses the potential concerns of staff.

Memo concludes with a brief summary or call to action, depending on the solution you proposed.

Memo is concise and well-organized.

Memo uses appropriate tone and language.

Memo is 1 page in length.

Memo is free of grammar, spelling, and punctuation errors.

Explanation / Answer

Date: 15/05/2018

From,

xyz

Campus Health Coordinator

National American University campus health center

To,

All the employees

National American University campus health center

Subject:  change in the working hours during summer

I am writing to inform you all the that the university health center has decided the change the working hours during summer. It is observed that fewer students will be visiting the campus during this time so the working hours have been reduced from M - F 8 am - 5 pm to M - F 9 am - 3 pm. We are aware of the fact that part-time employees are paid on an hourly basis and the same will be followed for the summer season as well without any changes. Kindly visit the office of the campus health coordinator if you have any concerns and they will be addressed immediately. The decision taken is to make sure that the needs of the university are met and we really hope that you all agree with us and get adjusted to the new working hours.

Thanks for your consideration. The people whose working hours are changing should visit the office and sign the new schedule planned for the confirmation. We wish you all a pleasant summer and enjoy your time with the family.

Warm Regards,

XYZ

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