Considering the content from Chapter 8, decide whether you would use the direct

Question

Considering the content from Chapter 8, decide whether you would use the direct or the indirect organizational plan for the following situations, and justify your choice. For each situation for which you choose the indirect plan, compose a buffer statement.

1) After three on-site job interviews, you decline an offer for a summer internship with an alumnus of your college.

2) After meeting a CEO at an on-campus job fair, you decline an interview with the company because it is not in your hometown.

3) You decline a lunch invitation from a college friend who works for a competitor.

4) You decline an employee's vacation request because he wants to be away during your busy season.

5) You inform a supplier that you do not plan to renew your contract.

6) You inform customers that a product has been discontinued.

Source: Newman, A. & Ober, S. (2013). Business communication: In person, in print, online (8th ed., pp. 272-273). Mason, OH: South-Western, Cengage Learning.

Explanation / Answer

1. I would use the direct plan stating my main idea and the reasons for declining the offer. ( Not a Hostile/Resistant Audience)

2. I would use the indirect plan as it is being addressed to the CEO.

Statement:I would like to share that i have been thinking about the prospects of taking this interview on the following aspects - 1. Job Location, 2. Relocation possibilities for me and the outcome is unfortunately not so convenient given my personal circumstances

3. I would use the direct plan stating my main idea and the reasons for declining the offer. ( Not a Hostile/Resistant Audience)

4. I would use the indirect plan

Statement: I have looked into your vacation request and was able to see the timing of it based on the following aspects - 1. Business stand point 2. Criticality of your contribution 3. Losses to business due to your unavailability and i recommend from the best interest of our deliverables and the high peak season for sales & also your contribution that you may plan your vacation 2 weeks post the current plan. Please check and get back.

5.I would use direct plan as the idea is to not renew the contract

6.I would use indirect plan

Statement: It has been decided for the good of our customers, loyal well wishers and the firms new product portfolio's best interest & also based on the following reasons -1. XXXXX 2. YYYYY 3. ZZZZZ that the product xyz is going to be discontinued from production with sub clauses as following - 1. XXXX, 2. YYYY, 3 ZZZZ

Thank You & Happy Learning!

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