Think about the last time you planned something in your personal or professional

Question

Think about the last time you planned something in your personal or professional life. Maybe you planned a vacation, a family dinner, or a birthday party for a co-worker. Or perhaps it was something not quite as demanding or challenging, such as a quick trip to the post office or the grocery store. Whether it was a big event, or a quick errand, the likelihood that change had at least a minor impact on your plan is high, at least if you define change as any diversion from a specific plan, or from the expectations tied to it. So it is in large part your management of your response to change that determines its diversionary power, or lack thereof. Similarly, one of the many challenges facing you as a project manager is not only how to manage change throughout the project lifecycle, but how to manage your own response to such change. Regardless of its cause or trigger, when left unmanaged, change can create risks, which in turn can quickly spiral a project out of control—affecting cost, deadlines, resourcing, and ultimately, client satisfaction. Consequently, by successfully managing change, project managers mitigate the risks that jeopardize project success. This week you will focus your attention on change and the risks at which they often put projects. You will also explore the major aspects of managing project integration and quality. Finally, you will learn what is involved in identifying and controlling risks, and performing qualitative and quantitative risk analyses.

Explanation / Answer

Being a project manager, you need to handle all in and outs of your project, meeting all the expectations, understanding client's requirements and making sure your team delivers the right stuff; on time and quality deliveries etc. But what happens when there is a sudden change and how to deal with it!

Suppose the project is about to be delivered and your main resource suddenly goes off on a week's leave; You have one day left in project delivery and client gives a sudden change in deliverable which can take time; Your resources are expecting two projects but 2 more get preponed and you have 4 projects now to handle with less no of resource; WHAT DO YOU AS A PROJECT MANAGER DO NOW!

All these above changes need to be taken care of or they ultimately hamper client satisfaction and relationship.

So you need to be aware of them and have an alternate way out for them, taking into account the risk, project integration and quality aspect.

Such changes take place often in a project cycle, so a manager needs to be well equipped with the resources to handle the changes. Let's have a look a certain Q points a manager must take for identifying & controlling risk :

These are some of the few points that need to be taken care of.

Change is Inevitable, So keep Evolving & Learning.

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