How would you identify \"risk assessment\" in the area of a move relocation in t
ID: 397303 • Letter: H
Question
How would you identify "risk assessment" in the area of a move relocation in the subject of Project Management?
Project Scope Document
Customer Requirements
The project is to transfer office from Milwaukee WI to Chicago IL. The decision to move our offices has been taken as a strategic decision to address our changing business requirements. The relocation will reduce our overall overhead expenses and place us near to our key customers. This will help us create the workplace for future and help us to transform our business by making it more agile and lean.
The scope of work requires transfer of assets, people and information centers (office furniture, computers, printers, documents etc.) to create office in Illinois. The relocation process will be handled by Lewis, Project Manager (PM). However, the information systems will be moved the technical team and led by Steven, Chief Information Officer (CIO).
Statement of Work (SOW)
All employees have received the detail of the packers who will assist in the relocation. The terms of the contract for shifting of have been negotiated with the packers and moving company. All team members are provided with cartons and stickers to safely pack their important documents and other consumables, and all are requested to paste the sticker provided on the boxes to assure cartons are delivered to the new workplace. The material which is delicate and can be damaged should be suitably labeled as fragile. All IT equipment (computers, printers etc.) will be disassembled with the power cables by the technical team.
Project Deliverables
The coordination of the new office is being done by Lewis (PM) and Steven (CIO).
1. All unpacking and assembling of in the new office will be accomplished within working hours and if anybody (including moving company) needs to work after the working hours they will need to get the approval of Lewis (PM).
2. Details of the workspace and location of important documents.
3. Location of the IT department to position all computers and printers.
Project acceptance criteria
1. The setting up of the new office is being done in coordination with Lewis (PM) and Steven (CIO).
2. Assets and information systems center at selected premises to meet company standards and in accordance to project charter.
3. Relocation of office furniture from Milwaukee to Chicago to appropriate internal department locations.
4. All delicate assets undamaged like computers, printers, documents etc.
Work Breakdown Indentured List
WBS
#
Description
Responsible Deliverables
1.0
1.1
1.2
1.3
Requirements
Set weekend for move
Determine move budget
Contract movers
Lewis Make proper arrangements for move
Lewis Determine the avail. Monetary amount
Lewis Ensure required staff is contracted
2.0
2.1
2.2
2.3
Packaging Materials
Order & purchase packaging materials
Print box & personal belonging labels
Box up all items
Lewis Ensure the required packaging materials
Readily available
Lewis Easily identify boxed items
Lewis Prepare furniture & items to be shipped
3.0
3.1
3.2
3.3
3.4
3.5
3.6
Transit
Reserve moving trucks
Load up truck # 1 with boxes, paperwork, and office inventory
Load truck # 2 with office furniture
Block & brace items
Prepare for transit
Cover gasoline / tollway costs
Julia Ensure the correct sized vehicle/s are avail
Lewis Allows for easy loading/unloading
Lewis Allows for furniture to be easily arranged
Lewis Ensure no items shift in transit
Julia Make sure trucks are loaded and in
working conditions
Julia Prepay for additional savings
4.0
4.1
4.2
4.3
Utilities
Arrange installation of phone, fax, security & internet lines at new location
Transfer electrical, water, and
gas bills to new location
Change locks
Steven Required office resources
Julia Required office resources
Julia Ensure added safety at new location
5.0
5.1
5.2
5.3
5.4
The move
Make two-hour transit MIL-ORD
Arrival at new building
Begin unloading truck # 2
Begin unloading truck # 1
Lewis Supervise everything is running
smoothly
Lewis ---
Lewis Offload & set up furniture
Lewis Offload and set up personal belongings
6.0
6.1
6.2
6.3
Misc.
Test phone, fax, & internet lines
Discard packaging materials
Return moving trucks
Steven Ensure operations are ready for business
Julia Get office organized and tidy
Julia Terminate truck rental
WBS
#
Description
Responsible Deliverables
1.0
1.1
1.2
1.3
Requirements
Set weekend for move
Determine move budget
Contract movers
Lewis Make proper arrangements for move
Lewis Determine the avail. Monetary amount
Lewis Ensure required staff is contracted
2.0
2.1
2.2
2.3
Packaging Materials
Order & purchase packaging materials
Print box & personal belonging labels
Box up all items
Lewis Ensure the required packaging materials
Readily available
Lewis Easily identify boxed items
Lewis Prepare furniture & items to be shipped
3.0
3.1
3.2
3.3
3.4
3.5
3.6
Transit
Reserve moving trucks
Load up truck # 1 with boxes, paperwork, and office inventory
Load truck # 2 with office furniture
Block & brace items
Prepare for transit
Cover gasoline / tollway costs
Julia Ensure the correct sized vehicle/s are avail
Lewis Allows for easy loading/unloading
Lewis Allows for furniture to be easily arranged
Lewis Ensure no items shift in transit
Julia Make sure trucks are loaded and in
working conditions
Julia Prepay for additional savings
4.0
4.1
4.2
4.3
Utilities
Arrange installation of phone, fax, security & internet lines at new location
Transfer electrical, water, and
gas bills to new location
Change locks
Steven Required office resources
Julia Required office resources
Julia Ensure added safety at new location
5.0
5.1
5.2
5.3
5.4
The move
Make two-hour transit MIL-ORD
Arrival at new building
Begin unloading truck # 2
Begin unloading truck # 1
Lewis Supervise everything is running
smoothly
Lewis ---
Lewis Offload & set up furniture
Lewis Offload and set up personal belongings
6.0
6.1
6.2
6.3
Misc.
Test phone, fax, & internet lines
Discard packaging materials
Return moving trucks
Steven Ensure operations are ready for business
Julia Get office organized and tidy
Julia Terminate truck rental
Explanation / Answer
Risk category Risk Description Risk Assessment Mitigation strategy Movement Non availability of trucks Upset schedules, missed deadlines, defaults and penalties Start searching in advance, keeping alternatives ready Movement Non availability of staff Delays, missed schedules, overtime costs Engage multiple resources of manpower Movement Unprecedented events like strikes, natural calamities Delays, missed schedules, defaults and penalties, overshooting budget Allowances of one or two surplus days and contingency cost Packaging Non availability of material Delays, damages. Advance purchases Packaging Non availability of manpower Delays, overtime costs, contingency cost Engagement in advance. Multiple sources of manpower Labelling Wrong labelling Mix up of material, delayed process Training of manpower Transit Mishaps on the way Damages, injuries, loss of life, delays. Buying insurance for material and lives of manpower Transit Delays Defaults and penalties, missed schedules, missed deadlines. Allowances of one or two surplus days Loading / Unloading Damages during loading / Unloading Damages, monetory losses, injuries Buying insurance for material. Shifting of utilities Wrong procedures, damages Damages, delays Training of personnel, insurance for material. Making office operations ready Delays Missing deadlines, upset schedules, default and penalties. Allowances of one or two surplus days
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